Administrative Assistant

About Zaytuna College

Zaytuna College was founded in 2009 and is committed to demonstrating, through practice, teaching, and the free exchange of ideas, Islam’s critical role in the modern world. The College aims to educate and prepare students for a meaningful life as compassionate, productive, and educated citizens of the global community who understand Islam as a living, viable, and relevant faith.

Job Description

Zaytuna College is currently seeking an Administrative Assistant who will be responsible for assisting multiple senior executives at our organization. As Administrative Assistant, a major part of your responsibilities will include acting as the gatekeeper and first point of contact for the senior executives you assist; this includes managing a high volume of correspondence and calls. You will also contribute to the overall objectives of Zaytuna College by assisting the administrative team as required.

A positive attitude, a strong work ethic, and exceptional interpersonal skills are essential for this position.

Primary Responsibilities

• Manage multiple calendars
• Prepare correspondence and other documents as required
• Coordinate complex domestic and international travel
• Finalize meeting logistics
• Direct communications and process internal documents
• Assist with events
• Other administrative tasks as assigned

Job Qualifications

• 4-year degree or equivalent experience
• Minimum of 5 years of high-level administrative experience; at least 2 years experience supporting high-level executives or board members preferred
• Excellent organizational skills and ability to manage multiple priorities simultaneously
• Ability to speak, read, and write fluently in Arabic
• Flexibility to work weekends, as needed
• Demonstrated interest in and/or knowledge of Islam and the Muslim community
• Ability to be discreet with sensitive and confidential information
• Desires longevity and increasing responsibility
• Master multi-tasker with exceptional attention to detail
• Polished, professional demeanor and well-developed communication skills
• Available to travel extensively, both domestically and internationally
• Advanced proficiency in MS Office Suite
• U.S. Citizen or Permanent Resident