Office Assistant for the Office of Academic and Student Services Print Favicon

Office Assistant to the Office of Academic and Student Affairs (20-30 hours per week)

Job Description
The Office Assistant is responsible for serving the Office of Academic and Student Affairs by providing a welcoming environment to visitors, faculty, staff and students.

Primary Responsibilities

  • Front-line greeter for all office visitors, in collaboration with the Office of Admissions. Respond to general inquiries and direct visitors to other staff as needed.
  • Provide tours of the campuses to visitors requesting them, and manage the Visitation process (sign-in/out of visitors, name tags, etc.)
  • Answer calls to the general line and notify appropriate staff of questions, issues
  • Provide office support to faculty and staff as needed including copying, scanning, filing
  • Physical spaces management in Hillegass, including the OASA reception area, supply room, storage room, student lounge/kitchen, including ordering supplies, coordinating payments from other offices for shared supplies, ensuring they are in clean and usable condition each day by establishing and enforcing cleaning policies & schedules, and following up with other staff as needed.
  • Work collaboratively with the Administrative Assistant to the VPASA and the Dean of Faculty
  • Assist in organizing events for the OASA, including budget management, procurement, arrangements during the event, and volunteer coordination.
  • Follow up on inquiries, contracts, and billing as requested.

Job Qualifications

  • Minimum education of Associate’s degree or equivalent and at least 2 years of professional experience in administrative support, front-office reception, and event coordination.
  • Excellent verbal and written communication skills and attention to detail.
  • Proficiency in Microsoft Office, email etiquettes, and ability to learn new computer systems.
  • Self-starter with the ability to multitask and prioritize work flow.
  • Willingness to be a team player and adjust, with positive energy and enthusiasm, to the fast-paced life of a start-up institution.
  • U.S. Citizen or Permanent Resident
  • Experience working with college students.
  • Experience working with diverse populations.

Additional Info

  • Work Status:
    • Part-time
  • Time Commitment:
    • Monday – Thursday, 12:00 p.m. – 5:30 p.m. and Friday, 9:00 a.m. – 5:00 p.m.
  • Compensation:
    • $16/hour
  • Job Location:
    • Zaytuna College

How to Apply

  • Application Materials:
    1. Cover Letter
    2. CV
    3. Three References
  • Email all application materials to::
    • .(JavaScript must be enabled to view this email address)

      Be sure to include the title of the job you are applying for in the subject line of your email.
    • An Equal Opportunity Employer